Setting up General Ledger Accounts in Plug & Pay
In Plug & Pay, you can set a specific general ledger account for each item. This ensures accurate bookkeeping and prevents incorrect revenue allocations. In this article, we will guide you step by step on how to set it up.
Step 1: Setting up the General Ledger Account per Item
To use different general ledger accounts, you must enter them per item in Plug & Pay.
Go to: Products > Advanced > General Ledger Account.
Enter the correct general ledger account number.
Click 'Save' to apply the changes.
📌 Note: Make sure the general ledger account you enter matches the accounts in your accounting software. This prevents synchronization errors.
Step 2: How Does the Revenue Booking Work?
The Plug & Pay integration checks if the entered general ledger account number also exists in your accounting software:
Does the number match? The revenue will be booked to the general ledger account set for the item.
No general ledger account entered? The revenue will automatically be booked to the general ledger account linked to the VAT category. This is set in the “General Ledger Configuration” step within the integration.
In the Plug & Pay - e-Boekhouden integration, the “Counter Account” configuration step is used for this purpose. If no general ledger account is entered for the item in Plug & Pay, the integration will book the revenue to the configured counter account.
Frequently Asked Questions
🔹 What happens if the general ledger account number does not exist in the accounting software?
The integration will not be able to book the revenue correctly. Ensure that the number matches the configured general ledger accounts in your accounting software.
🔹 Can I set a general ledger account per VAT rate?
Yes, if no general ledger account is specified per item, the revenue will be booked to the general ledger account linked to the VAT rate in the configuration.
Note: This cannot be done with the integration to e-Boekhouden.
🔹 Where can I see which general ledger accounts are set?
You can find this in Plug & Pay under Products > Advanced > General Ledger Account.